Spare parts and warehousing

Unified spare-parts catalog search system

A desktop tool that unifies large spare-parts catalogs into one instant search and shows the part number, description and original PDF page within seconds.

Sector: Spare parts and warehousing
Our role: Full analysis, design and development: data extraction, indexing, interface and search engine

Finding a part and locating it on the catalog diagram

The challenge

Parts catalogs were spread across huge PDF files with inconsistent part-number formats, some scanned with noisy text, which made manual lookup slow, tiring and error-prone.

What we built

We built an indexing engine that reads each catalog and extracts numbers and descriptions with source-specific parsing, normalises part-number formats and corrects common scanning errors, behind a search interface that shows results instantly and opens the original diagram or table straight from the PDF.

The result

One system indexing more than 148,000 parts across 128 catalogs in a single instant search.

A technician finds a part in seconds instead of minutes of manual browsing.

Inside the system

Demo screens with sample data. Tap any screen to enlarge it.

01Search

**The row in the parts table**A part opens on the catalog’s original table page with its row highlighted, to check the number, quantity and notes.

**One part across several catalogs**A single number shows every piece of equipment and catalog that uses the same part, with its position on each diagram.

02Requests and labels

**Request basket**Collects the parts needed with quantities and notes, then prints them as a request or turns them into barcode labels.

**Barcode labels**Prints barcode labels by part number, NATO stock number (NSN) or a custom value, at the label size and number of copies needed.

Facing a similar challenge?

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